Invoice and Packing list

The Invoice is considered as the “goods international invoice” and it comprehends some of the mandatory information to avoid any kinds of irregularities.
According to the Brazilian Provisional Measure number 135 of October 30, 2003, the Invoice, along with the Shipment List, are mandatory and must be in accordance with the requirements of this Ordinance, otherwise, there might be sanctions.
Being such an important document to be presented before the IRS, here is a list of that mandatory information:

· Full identification and address of every company involved in the transaction, that is, importer/exporter; acquirer (buyer)/supplier (seller), manufacturer, purchase or sales agent, and commercial representative, if any;
· a complete description of the goods with all the necessary characteristics necessary for a tax classification, species, trademark, model, commercial or scientific name, and other attributes established by the Internal Revenue Service (SRF) that checks its commercial identity
· unit value and net weight per item
· total value
· payment method

COMMERCIAL INVOICE

Exporter / Shipper (Name and address):

Company name:

Address: Zip Code – City – Country

Invoice #

Date:

Sold to/Consigned to

Manufacturer (name and address):

Name:

Address:

Zip Code – City – Country

Contact: Mr./Mrs.

Telephone: ………………Fax

E-mail:

Payment Condition

For the Packing List, the following information is required:

- – number of packages;
  – type of volume, e.g., cardboard, wooden or plastic boxes, pallet, a drum, a bale, a can, etc.;
  – the packages numbers or their brands;
  – net and gross weight of each package in kg (kilos);
  – content of each package;
  – dimensions of each package.

All documents must have three copies, must be stamped and signed with a blue ink pen, on letterhead.

PACKING LIST